To date, shared print programs have focused largely on journals. Initiatives from WEST, CIC, ASERL and others have demonstrated the savings, efficiency and collection security possible through structured collaboration.
Monographs pose a different challenge. Books far outnumber journals, and each title-level decision to share or withdraw yields little space. New tools and approaches are evolving to make shared print programs work for books. The keys are to aggregate and analyze data, to develop robust policies and business models, and to utilize library-defined rules. Two recent initiatives are noteworthy:
In March 2012, the Midwest Collaborative for Library Services (MCLS) and Sustainable Collection Services (SCS) completed a shared print pilot project with seven Michigan academic libraries. Monograph collections ranged in size from 160,000 to 1.2 million volumes. This Shared Print Initiative (SPI) resulted in 534,000 withdrawal candidates, while retaining two print copies of all titles within the group.
The Maine Shared Collections Strategy (MSCS) includes 8 of Maine’s largest libraries, plus the state’s consortium: Maine InfoNet. The group is several months into a 3-year project to develop a statewide program for shared management of print collections—including monographs. Participating libraries will collaborate on storage, retention, and preservation decisions.
Please join us to learn more about these pioneering projects. Topics will include:
• Managing data from multiple ILS systems
• Normalizing bibliographic, item, and circulation data
• Developing and refining withdrawal and retention criteria
• Improving decisions with data
• Allocating withdrawal and retention responsibility
• Recovering from errors
• Maintaining momentum and flexibility
• Developing an MOU
• Managing and growing the group
• Moving from project to practice
• Managing campus relations
12 shared print veterans from pilot libraries, MCLS, SCS, and MSCS will share their respective viewpoints, offering practical steps for moving forward. To paraphrase Stephen Colbert, the day’s message will be: ‘We Are Shared Monographs (And So Can You!).’